Executive Assistant for two agency owners 😄 – Copywriter Job
We’re hiring a new best friend 👯🪩
We're on the hunt for a superstar Executive Assistant to be the right-hand person to two busy business owners! If you're all about keeping things running smoothly, love staying on top of it all, and thrive in a dynamic environment, we want to work together. 🤝
What we offer:
🩷Supportive, friendly and positive work environment.
🩷Flexible working hours within EST/CST/MST/PST time zones—whether that means travelling the world with your laptop or simply getting your laundry done between meetings, that’s what we’re all about.
Key Responsibilities:
〰️ Focus Management: Filter tasks, notifications and inquiries to maintain business owners’ focus on critical issues.
〰️ Goal Administration: Track and manage business goals and key performance indicators, to ensure the business owner is working on most important tasks and priorities.
〰️ Daily Task Management: Prepare and update daily priority lists and to-dos.
〰️ Email Management: Sort, prioritize and respond to emails as required before the business owner gets to them.
〰️ Calendar Management: Schedule meetings, and appointments, and manage calendar conflicts so the business owner is focused and not burnt out.
〰️ Time Management: Guard business owners’ time by discerning and scheduling important engagements.
〰️ Document Management: Organize and maintain digital documents and files.
〰️ Travel Coordination: Plan and organize business and personal travel itineraries.
〰️ Personal Administration: Handle personal administrative tasks as required, including appointment scheduling (book personal appointments such as massages, haircuts, etc.)
Other Potential Tasks, but not limited to
〰️ Strategic Outreach: Assist in outreach efforts, research potential strategic partners, and sales support activities.
〰️ Strategic Initiatives: Assist in researching, planning, and executing strategic initiatives aimed at improving operational efficiency, cost optimization, and organizational growth.
〰️ Property Management: For example, liaise with Airbnb and cleaning services for personal properties.
〰️ Event Planning: Organize and plan business and personal events.
Results We’re Looking for
🚀Enhanced Productivity
🚀Improved Time Management
🚀Increased Efficiency
🚀Enhanced Communication
🚀Stress Reduction
The ideal candidate has
Excellent organizational and time management skills.
Proficient in digital communication, office software, and project management tools.
Strong interpersonal skills for interacting with clients and partners.
Ability to work independently and make informed decisions.
Experience in executive and admin support or similar roles is required.
Ability to demonstrate business administration skills and knowledge.
Exhibits a proactive approach to tasks with strong problem-solving skills and the ability to work independently.
We can’t wait to meet you! ⭐️
Posted On: April 26, 2024 21:14 UTC
Category: Executive Virtual Assistance
Skills:Communications, File Management, Administrative Support, Email Communication, Customer Service, Scheduling
Country: Canada
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