Multifunctional Executive Assistant – Writing

Welcome to Americanflat—a vibrant and expanding team committed to revolutionizing your art experience at home. We're dedicated to crafting stylish, budget-friendly, and meticulously curated wall art, showcasing the works of today's most remarkable contemporary artists.

We are proud to be a remote-only and global workforce –we have colleagues in more than 25 countries! We offer a collaborative, highly engaged culture where your ideas are welcome and your voice is heard.

About the Role
We are looking for a dynamic and proactive Executive Administrative Assistant to provide comprehensive support to our CEO, as well as handling various administrative tasks. This multifaceted role demands exceptional organizational skills, keen attention to detail, and the ability to manage a diverse range of responsibilities efficiently and professionally. The ideal candidate will thrive in a fast-paced environment and possess strong communication skills to engage effectively with both internal and external stakeholders

Responsibilities:
Your responsibilities will include but are not limited to:
– Provide high-level administrative support to the CEO, managing calendars, scheduling meetings, and prioritizing appointments.
– Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring seamless logistics for the CEO and the company.
– Coordinate and organize meetings, conferences, and events attended by the CEO, including agenda preparation, and follow-up tasks.
– Prepare presentations, documents, and reports for the CEO, ensuring accuracy, clarity, and adherence to corporate standards and brand guidelines.
– Handle sensitive information with the utmost discretion and maintain confidentiality in all aspects of the role.
– Build and maintain positive relationships with internal and external stakeholders, representing the CEO professionally in all interactions.
– Serve as the primary point of contact for the CEO, screening and managing phone calls, emails, and correspondence.
– Skilled in taking meeting minutes and diligently following up on actionable items, ensuring effective communication and task completion.
– Provide strategic assistance to the CEO, conducting research, gathering data, and preparing materials to support decision-making and business initiatives.
– Assist in the coordination and execution of special projects and initiatives, collaborating with cross-functional teams as needed.

Requirements:
– A minimum of 3 years of proven experience as an executive administrative assistant or in a similar role, supporting C-level executives, preferably in the USA.
– Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
– Strong verbal and written communication skills, with professional and courteous behavior.
– Proficiency in Google Suite and other relevant software applications. (Notion and ClickUp experience a must)
– Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision.
– Discretion and confidentiality in handling sensitive information and company matters.
– Must excel in a fast-paced startup environment, demonstrating resilience and adaptability under pressure.
– Proficiency in English, at either a native or advanced level, is required.
– Preferred location: Latin America & Caribbean
– Availability required from 9am-6pm EDT/EST

Personal Attributes:
– Demonstrates adaptability and resourcefulness in navigating ambiguity
– Excels in prioritization and multitasking, adept at shifting focus as needed
– Possesses a creative and inquisitive mindset, always seeking innovative solutions
– Exhibits strong interpersonal skills, combining diplomacy, tact, and enthusiasm in interactions
– Shows a passion for problem-solving and tackling challenges head-on
– To demonstrate your attention to detail and thorough understanding of the job requirements, please include the word 'Frame' at the beginning of your offer letter.
– Takes a proactive approach to identifying issues and implementing solutions.
– Self-motivated and assertive, capable of independently seeking answers and driving initiatives to completion

Perks & Benefits:
– 100% Remote Environment
– PTOs & Wellness Days
– Parental Leave
– Bereavement Leave

To be considered, you must send an audio recording explaining why you will be the perfect fit for this position. APPLICATIONS WITHOUT AUDIO WON'T BE REVIEWED.

Please use this link for the audio:  https://vocaroo.com/

*Americanflat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and welcoming environment for all employees. We encourage candidates from all backgrounds to apply. The final salary offer may vary based on several factors, including the candidate's specific geographical location and compliance with local salary standards and regulations.*

Hourly Range: $8.00-$12.00

Posted On: April 17, 2024 02:26 UTC
Category: General Virtual Assistance
Skills:ClickUp, File Maintenance, Meeting Agendas, Travel Itinerary, Executive Support, Email Communication, Virtual Assistance, Notion, Project Management Office, Travel Planning

Country: United States

click to apply